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The past couple of years have proven that email isn’t going anywhere, but so is how often your workplace uses Slack, Teams, and other remote tools. In fact, email applications seem to have moved on. What special features you’d have to pay for, like scheduling an email to be sent later or turning it into an inbox reminder, are now available in all email apps, including default and web apps. It’s wild, and it makes this list even harder to complete.
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I’ve been using email since 1995 (my dad set me up with an account when I was five), and I’ve been working remotely full-time since 2012. I play with email longer than any human being. . I’ve tried every fix, program, or workaround available (you should see my Gmail icon), and I’ve come to the conclusion that the best fix is to take a deep breath and admit that email isn’t going to be great. , but with the application you want, it wouldn’t be bad.
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I spent time with all the top email apps on all devices, and here are my picks for the eight best desktop and mobile apps for all major platforms.
Let me start here: this is an article about the best email clients (aka email apps), not the best email services. We scan the apps running on your device and let you check your email activity. For example, all email clients on this list will work with your aol.com email address (AOL is an email service). Some of the apps on this list, like Outlook and Gmail, are email clients and email services, but what I’m testing here are apps. (Yes, it’s still a messy decade.)
This list also focuses on the best email apps for the four most popular platforms: Windows, macOS, iOS, and Android. Think of it as an all-star mailing list. If you like what you see here but want more custom options, like the best email app for security or personalization, check out our device-specific lists.
That means I’m not considering web apps for this list. In fact, the web apps of most major email services, believe it or not, aren’t bad (Gmail’s web app, for example, works well even in mobile browsers and has a lot of advanced features). This means that if you want to set up a custom email app for desktop or mobile, and maybe even pay for it, you’d better get a few things right. Here are the best apps I’ve made and want to make:
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Aside from a few additions for completeness, I think the app makes for one of the best mailing lists out there. Of those 30+ apps, I removed the ones that clearly didn’t meet the criteria above, then had to test them. I connected my account and within a few days I was using it to check and send email. Since I’m mostly looking for an app that gets the basics right, using it as part of my regular routine is a better strategy than trying every corner and breaking every menu.
Of all the apps I tested, I chose eight—two for each platform—that I thought were the best for most people. They are here.
If you haven’t tried Windows Mail in the last ten years, your expectations may not match reality. I was really impressed with how nice and easy to use the Mail app is in Windows 10 and 11.
Mail is one of the best email apps you can find. Doing the most common things is simple and follows decades of email conventions. It has an Inbox for new messages, an Inbox for sent messages and a nice editor. That’s all a lot of people need.
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However, Windows developers also introduced several interesting features. There’s a Focused Inbox that filters the emails you read most, so messages from friends and family don’t get stuck in all your newsletters. It also comes with a calendar and integrates with Microsoft To Do, so you can use it as part of a more productive system. Powerful customization options are also available in the settings: you can change themes or colors, set up notifications and set automatic replies with just a few clicks.
If you use Windows, Mail should be the first app you try. If you need more powerful filters or deeper integration with other services, you’ll have to look elsewhere. But for most people, it’s enough to be the best free email client for Windows.
If you live in your email inbox, use Windows, and are willing to pay for a better experience, you might want to check out Mailbird. This is the best Windows email app you can get, although it costs about $40 a year, depending on your subscription plan.
Mailbird has a sleek, modern design (although you can customize it a lot if you want). While it does the basics of sending and receiving e-mail very well, the quality of life features are my main focus here on Windows. For example, you can periodically delete emails or retrieve sent messages, and there’s a unified inbox, which is useful for people who manage high levels of email or manage multiple accounts.
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Therefore, I would be remiss not to mention one of Mailbird’s non-email features: third-party integrations. Depending on your subscription, you can add personal apps (like WhatsApp and Instagram) and productivity apps (like Slack, Dropbox, and Google Calendar) as dashboards in Mailbird so you can set up your ultimate productivity calendar.
In fact, the only candidate for this spot on the list is Outlook, Microsoft’s other email application. If you already pay for Microsoft 365, you’re probably using Mailbird. But if you don’t use Office, want the best email experience, and don’t mind paying a few dollars a month, Mailbird is a great option. It would also be one of my favorite email apps on other operating systems.
Mailbird Pricing: Standard Home Plan from $39/year; Standard Business and Home Premium plans start at $59 per year with third-party integrations
Apple Mail comes pre-installed with macOS, which is enough for many people to try it first. And honestly, even if you’re good at email applications, you probably don’t need to try anything else. MacOS used to have a very healthy email app ecosystem, but in recent years, as Apple updated its apps with a nice modern UI and an increasingly sophisticated feature set, many third-party apps fell by the wayside. Many of them are still out there, but you end up paying (or worse, paying for a subscription) for an app similar to Apple Mail.
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Clean user interface. All your mailboxes, folders, and accounts are on the left, either separately or in a single mailbox that includes all your accounts. Messages are automatically grouped into thread conversations separated by topic.
One feature I like is the smart mailbox, which filters your email as it comes in based on rules you set. This is something that doesn’t happen often with free apps. To set it up, go to Mailbox > New Smart Mailbox and set a set of rules, such as unread messages from certain people or emails with attachments that you haven’t replied to. Apple recently added scheduled messages and notifications, which is a game changer. Yes, other clients have been around for years, but they still make Mail more useful.
Apple Mail also integrates well with the rest of Apple’s ecosystem. You can send large files using Mail Drop, which will move them to iCloud for easier sharing. You can start typing with Handoff
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