What Does A Rental Application Look Like – As a property owner or manager, it is important to secure the best possible tenants for your apartment. You want someone who not only makes payments in full and on time, but is also an ideal tenant. No noise complaints, no property damage beyond normal wear and tear, perfect. The screening process to find the ideal tenant begins with an application form. This document should not only be comprehensive, but it should also be effective in helping you weed out applicants who would not be a good fit for the right hire.
Although there are many templates that can help you create application forms, creating your own template may be a good idea. If you do this, make sure these key elements come together to paint a complete picture of everyone who will be interested in your property.
What Does A Rental Application Look Like
It’s best to get the basic, essential information first. This is an easy section to skip when creating an application form.
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Start this section with today’s date. This is important because it allows you to maintain the service-first style with which most applications are managed. If you have multiple views and multiple apps you can easily keep them all organized. You may also consider adding a timestamp when an app arrives for additional organization.
The rest is basically related to the applicant only. Each person interested in an individual apartment must complete a separate application, so this area must be focused on a single person. Include sections on the following:
These last three pieces of information are necessary to conduct a background check on the applicant. If there are any concerns about sharing this type of information in advance, you can explain this to them when filling out the form.
Also in this section or just above or below it, you’ll want to include some basic information about the property. You’ll add not only the address and unit number, but also details on fees and. Provide space to list monthly fees, deposit fees, advance fees, and pet fees (if applicable).
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You can also enter the date the unit will be available, or even have the potential tenant fill in their expected move-in date.
Keeping this information here means there are no surprises for any applicants you decide to bring to the opportunity. The lease details will match the details they have here.
The next part should focus on employment. Hopefully your applicant is working somewhere, or can at least confirm a steady flow of income from some source. How else are they supposed to afford it, right? You’ll gather information about their finances in more detail later, but right now, building work history and monthly income gives you a good snapshot.
Get all the information you need about their position and ask everything about their previous employers. Simply go back to a job to build an employment history. It is also okay if the applicant does not have a previous employer. A newcomer has not had time to build a work history or has worked in the same company for a long time. You can review each application to determine if you are okay with having only one employer.
What You Need To Know About The Rental Application
It is also best to leave space for the applicant to list other sources of income. You don’t need the totals at this point, but it’s good to know what to look for when doing a credit check. Other sources of income may include:
A complete list of the types of additional income the applicant has will be helpful for you to summarize whether they earn enough to afford it.
The applicant’s background is equally important for their finances. You want to know more about their previous owner or property manager. You’ll also want to know if they have any suspensions on their record.
Collect information about the name and contact information of the property owner and the previous owner or manager in addition to the monthly amount they paid/paid, the date they moved in, and the date they vacated/moved out.
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Sometimes the best resource to learn about a potential tenant is to talk to other pre-screened property owners or managers. You will get inside news.
Although this is not a required part of your application, it is a good idea to include it when asking for a personal reference. Your applicant can share the names of friends, family or business associates who can vouch for their character.
Reference names and contact information should be asked for in this section, although you may also allow the applicant to attach signed recommendation letters directly to the application. You can also allow candidates to attach a cover letter or resume to add a little more depth to their application. If you decide to do so, add a note in the references section that you will accept supplemental material.
This additional information is not required in all cases, so you do not need to include these sections in your application if they are not relevant, but it is good to keep them in mind.
Rental Application Form
It’s never a bad thing to have emergency contacts for your tenants. Even if you don’t really need it in the process, it’s easy to work on the question here, so it goes in the applicant’s file.
To facilitate a comprehensive review of applications, you should ask people to indicate other tenants living in the apartment. This includes roommates and partners. This way, you can double-check that the apps are there for everyone.
If you own a property that allows pets, you’ll want to collect this information beforehand. If you have breed restrictions or limits on the number of pets, you may turn away applicants who don’t fit the bill.
Ask the pet’s type, breed, weight and age. Also leave enough room for the total number of pets you allow.
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If your condo has on-site parking with the unit, you will want to know which vehicles will be parked on-site. In addition to license plate numbers, ask the make, model, color and year of each car.
This section of the application will take you to the next step in the review process. Here you will need to ask the applicant for permission to search their personal information to conduct both a credit and background check.
These are all potential red flags to write about, but they don’t always mean an immediate no. It’s helpful to have a heads-up view of the background checks you’re running. It also lets you know that the applicant is honest about his or her past.
Rounding off any application form is the signature section. Start the section with a list of fees associated with completing the form, then both you and the applicant must sign and date it. The signature will validate the document, but will also serve as proof that you have received the attached fee.
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The application fee should cover specific costs – costs associated with both the credit check and background check, as well as any administrative costs you incur in processing the application. This is no way to make money from someone’s interest in apartments.
This section completes the application and confirms the applicant’s interest in the apartment. Now you can dig deeper to find out if they are the right tenant for you.
If you want a ready-made app template, we’ve got you covered. Simply download our PDF or Word document template and make your necessary changes. Everything in italics is an optional section that may not apply to your property.
Now that you have the perfect application form ready, the next thing you need to do is attract potential tenants. Make sure you get the best opportunities by listing your property in the right location. Go where the fans are watching!
Residential Rental Application Form Template
By listing your property on. Reach out to marketplace vendors with useful reports to speed up the investigation process.
The information provided in this article is for educational purposes only and is not intended to provide legal or financial advice. Readers are encouraged to seek professional legal or financial advice if deemed necessary.
Leslie Gregory has over 15 years of marketing experience ranging from community management to blogging and creating marketing assurance for a variety of industries. Leslie is a graduate of Boston University and holds a B.S. Is. In journalism. She lives in Atlanta with her husband, two young children, three cats, and various fish. As one of the healthiest states in the country, Colorado promises to be a great place to live. If you have your eye on a property in the state, you’ll need a Colorado rental application form.
The standard form is a document that a prospective tenant submits to the landlord. The owner uses the form to check the applicant’s background. They look at the applicant’s employment history and then conduct a credit check. This is typically used to determine whether an applicant can pay the rent.
Rental Application Form Template 2024 [download .docx]
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